Payroll manager (6 month FTC)

Withers 

Job title: Payroll Manager (6-month contract) 

Location: London

What are we looking for?

We are seeking a 6-month contract to provide cover and support for our existing payroll manager while we implement our new payroll solution, ADP. While the primary focus of the role will be to cover to payroll manager's core duties, it will also involve ad hoc work as required including involvement in elements of the ADP implementation project. Note that because this is a 6-month contract, not all elements of the role may fall due within the period of the contract.

Areas of focus and responsibilities

Process payroll adjustments

On a monthly basis:

• Ensure that HR data is captured timely, accurately, and consistently and that integrity is maintained
• Processing our 3 payrolls (for staff, partners and trainee maintenance)
• Onboarding new joiners' details including HMRC details
• Entering monthly changes including: salary changes, allowances, overtime, recruitment awards, absence management including unpaid leave, maternity leave, commissions
• Calculating leavers payments and processing P45s
• Download and process tax codes and student loan information from HMRC
• Process instructions from our Tax team for seconded employees
• Process instructions from the Reward department
• Arrange split net payments for US Associates

On an annual basis:

• Upload, check and reconcile the annual salary review
• Upload, check and reconcile the annual bonus payments
• Upload, check and reconcile flexible benefit selections

Review and payment of monthly payroll

• Reconcile salaries held on the payroll system with those on the HR system to ensure these are correct for all individuals
• Prepare reconciliations and reports for the EU Financial Controller and Assistant Controller to approve payroll

• Run the BACS file for approval and upload onto HSBC

  Finalization of monthly payroll and accounting entries

• Reconcile and upload the RTI submission to HMRC.
• Produce and send payslips (online)
• Prepare and check the payroll journals for each of the 3 payrolls and upload onto our accounting system (3E)
• Run the Automatic Enrolment process and prepare a breakdown of the results back to the Reward team
• Reconcile staff benefits control accounts (gym, dental, childcare vouchers and cycle scheme)
• PAYE and arrange monthly payment to HMRC
• Pension contributions and upload onto the pension provider website
• GAYE and send upload reports onto the CAF website and arrange a BACS payment

Maternity calculations

• Maintain the offline tracking workbook for maternity leave payments
• Produce a schedule of payments incorporating our enhanced scheme and the statutory scheme for employees and meet with them to discuss in advance of commencing maternity leave

Year-end processes

• Reconcile and produce year-end reports
• Sent year-end RTI to HMRC
• Reconcile and produce year-end payrolled benefit reports to be sent to HMRC, calculate class 1A NIC and arrange a BACS payment to HMRC
• Produce and send P60s (online)

Additional reporting

• Cost Code reports for HR and management for monthly review
• Provide gender pay info annually
• Ad hoc reports for HR/Management
• Produce the monthly commission report for London, Hong Kong, Singapore and Italy, for payroll including the automated information and manual adjustments

Technical experience required

• Up-to-date knowledge of payroll legislation
• At least 5 years of payroll experience
• Knowledge of payroll software
• Excellent attention to detail
• Proficient in Microsoft Excel

The Details

• 9.30am to 5.30pm but flexibility is a must, particularly during billing week
• Hybrid working policy with a minimum of 2 days per week in the office
• Flexible benefit package including pension, private medical insurance, denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, the ability to buy and sell holidays, flu jabs, doctors consultation service, cycle to work scheme and more

About Withers Worldwide

A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems.  It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement 

It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.